NO SCHEDULE MODIFICATION REQUESTS WILL BE ACCEPTED DURING THE LAST 2 WEEKS OF CLASSES NOR DURING FINAL EXAMINATIONS

At North Carolina State University , a deadline is imposed on student schedule modifications at six weeks for fall/spring semesters. After this deadline, the student is officially enrolled in the course and seeking a letter grade (or "credit only"). As such, dropping specific courses (or changing to CR or AU) after this deadline is considered only for unforeseen and unavoidable extenuating personal situations. Here are examples of reasons that are not valid for dropping a course (or changing to CR or AU) after the deadline.

• I am doing poorly in the course.
• I do not like the way the course is being taught.
• I have discovered the course is not needed for my degree.
• I want to protect my GPA.
• I didn't know I was registered for the course.
• I was not prepared for the course.

Usually, if your reason is one of the above (or similar), then your request for a schedule modification will not be granted. However, if you believe that you do have a valid reason and would like to petition for a course drop (or change to CR or AU) after the deadline you should use the steps outlined in Section II.

 

I. ADD/DROP/CREDIT ONLY/AUDIT DEADLINE INFORMATION

• Add Deadline for all level courses: End of the first two weeks of the semester.
• Drop/Credit Only/Audit Deadline for 100-400 level courses: End of the first six weeks of the semester.
• Drop/Credit Only/Audit Deadline for 500-800 level courses: Up to one week after midsemester.

During the drop/add/credit only/audit periods listed above, use the procedures outlined in the TRACS booklet.

Note however that during the third through sixth weeks of the semester, students who wish to drop below the 12-hour minimum course load or add courses above the 21-hour maximum course load must secure approval from the Associate Dean for Academic Affairs in PAMS. Students should be aware that dropping below 12 hours may adversely affect financial aid, eligibility for on-campus housing or satisfactory progress toward completion of your degree. (See http://www.ncsu.edu/policies/academic_affairs/pols_regs/REG205.00.20.php)

The above deadlines are described generally. Please consult the University Academic Calendar for actual dates within any given semester.

 

II. LATE SCHEDULE REVISION POLICY AND PROCEDURES

Students wishing to drop all of their classes should refer to Section III.

• Late drops are limited to the reasons listed below and a request for a late schedule revision must be accompanied by the following documentation.
• Medical reasons; with supporting statements of recommendation from physician, clinic, hospital, etc. or with recommendation from medical staff at the Student Health Services (2815 Cates Avenue).
• Emotional problems or crisis situation; with statements of recommendation from counselors at the NCSU Counseling Center ( 2815 Cates Avenue ) or from a private counselor.
• Personal or family hardship supported with documentation that the hardship occurred after the normal drop deadline. If your request is due to financial hardship and you are employed, obtain a note from your employer indicating where you work, when you began your employment and the number of hours you work each week.

PROCEDURES FOR ADD/DROP/AUDIT/CREDIT ONLY CHANGES

• Obtain a Schedule Revision Form and a Late Schedule Revision Form from your department or from the PAMS Office of Academic Affairs (106 Cox Hall).
• Complete Section 1 on the Late Schedule Revision Form and write a statement on that form detailing the reasons for your request. Complete Section 1 on the Schedule Revision Form as well.
• Meet with the instructor of your course. Ask your instructor to complete Section 2 on back of the Late Schedule Revision Form.
• Meet with your faculty advisor. Be sure to have your documentation with you. Ask your advisor to complete Section 3 on back of the Late Schedule Revision Form.
• Meet with the Undergraduate Director of the department. Be sure to have your documentation with you. Ask the Director to complete Section 4 on the back of the Late Schedule Revision Form.
• Section 2 of the Schedule Revision Form must be completed by the department offering the course. The main office of that department will direct you to the appropriate person. Take your Schedule Revision Form, the Late Schedule Revision Form (with both sides completed), and documentation materials to the PAMS Office of Academic Affairs (106 Cox).
• Your request will be reviewed. (You may be asked to provide additional documentation and information.)
• If approved, you will be notified and your Schedule Revision Form will be forwarded to Registration and Records, 1000 Harris Hall. The Dean's office will keep copies of these forms.

NOTE: Similar procedures exist during summer sessions.

 

III.  WITHDRAWAL FROM THE UNIVERSITY

• All withdrawals from the University are initiated through the NCSU Counseling Center at 2815 Cates Avenue.
• Call the Counseling Center at 515-2423 and make an appointment to see a counselor.
• Withdrawals may be approved by Counseling Center for these reasons:
• Medical reasons
• Psychological reasons
• Statement of documented hardship, approved by the Assistant Dean for Student Services (Cox 104A) in the College of Physical and Mathematical Sciences.
• The counselor will ask you to obtain the signature of the Assistant Dean for Student Services (Cox 104A). Call 515-7841 to make an appointment with the Director of Student Services. The Assistant Dean for Student Services will assist you with the procedures.